CONSTITUTION AND BYLAWS

ARTICLE I- NAME

This non-profit association shall be known as the Men’s 9-Hole Golf Club.

ARTICLE II- PURPOSE

This Club is organized to provide golfers an opportunity on most Wednesdays for friendly competition in a 9-hole golf tournament and to associate with other golfers for recreation and to develop social relationships.

ARTICLE III- MEMBERSHIP

Membership is open to all male current owners that reside in Laguna Woods Village and for residents that are leasing for 6 months or more. There are 3 categories of membership: Playing member, Associate Member, and prospective new member. Our organization is unlimited in total membership at this time.

A Playing Member must have a current valid handicap and be a member in good standing.

 An Associate must have been an active member prior to becoming an Associate. This change of status can occur at any time during our year. An Associate is entitled to all the privileges of a playing member with the exception of playing in the weekly tournaments. An Associate member may attend all luncheons, breakfasts, board meetings, and Mixers.

A prospective member must meet the following qualifications:

  1. If the prospective member has a recognized handicap it will be used and he will be eligible for tournament prizes. If it is an 18-hole handicap it will be halved.
  2. If the prospective member does not have a recognized handicap he must complete 5 qualifying rounds which are played with and attested by a playing member. Each qualifying round scorecard shall be submitted to the Handicap Chairman and be marked “Qualifying Round”.
  3. After satisfactory completion of 5(or more) rounds the scores shall be reviewed by the Handicap Committee and the approval or rejection shall be forwarded to the Membership Chairman for processing.
  4. Upon receiving the approval or rejection the Membership Chairman shall notify the candidate of his status. If the candidate has been accepted he shall submit the completed application along with the required dues for processing and forwarding to the Treasurer.
  5. Upon receipt of the fees the new member shall be a playing member and be eligible to participate in all club activities, including tournament awards.

    Any member who discredits this association by un-sportsman like conduct, or does not conform to the rules of golf and these articles or procedures may be suspended or expelled from the club upon a two thirds vote by the Board members. The first offense shall receive a verbal warning. The second offense shall receive a written warning. A third offense shall result in the member being called before the board.

    A member may not be a playing member of any other Village golfing organization.

    ARTICLE IV- DUES

    Yearly membership dues shall be set by the Board of Directors. Renewal notices shall be distributed by the second week in October. The dues shall become delinquent on the 30th of November. Delinquent members shall not be eligible to play in club tournaments and their name will not appear in the Roster. Dues may be paid by cash or by check made out to “Men’s 9-Hole Golf Club” and submitted along with a completed application to the Membership Chairman. New members that submit yearly dues by on or after November 1st shall be considered members for the remainder of that year and all of the following year. The Club’s calendar shall start on January 1st and end on December 31st.

    ARTICLE V- MEETINGS AND LUNCHEONS

    Membership breakfast meetings shall be held on the second Tuesdays of January, March, May, July, September and November. The November meeting shall be considered the Club’s annual meeting.

    Board meetings shall be held on the first Tuesdays of February, April, June, August, October and December, or at other times as deemed necessary by the President.

    Luncheon meetings shall occur following the last round of both the President’s Cup Tournament and the Club Championship. Also a luncheon meeting shall follow the Men’s Club/Ladies Club Mixer Tournament. All members participating in these tournaments may attend these luncheons.

    ARTICLE VI- BOARD OF DIRECTORS

    The Club shall be governed by a Board of Directors. The Board shall consist of a President, Vice-President, Secretary, Treasurer and seven additional members, each to serve a term of 3 years. Each year Club members shall elect new Board members to replace those whose terms have expired or who have resigned.

    At least 10 weeks prior to the November meeting the President, with approval of the Board, shall appoint a nominating committee of 3 members, of which no more than 2 can be Board members. At the November meeting prior to balloting, nominations may also be made by a member from the floor. In order for the members name to be placed on the ballot he must be present and state to the membership that he would be willing to serve on the Board. After all nominations have been read, the membership shall vote by ballot. If there are more candidates than open positions the votes will be counted and those nominees with the most votes will be elected.

    At the November meeting the President shall appoint a committee of 3 non-board members to supervise the election and count the number of votes.

    Vacancies created on the Board shall be filled by the Board within 30 days.

    At the December Board meeting the newly created Board shall select a President, Vice President, Secretary, Treasurer, and assign duties to the Directors. All Board members shall assume their duties in January following the election.

    The Board of Directors shall establish committees consisting of Membership, Handicap, Tournament, and such other committees deemed necessary. The Board shall authorize and define powers of all committees.

    The President is empowered at his discretion, to select one member of the Club to serve as Director at Large with full voting powers, for one year or a maximum of two years, if the President serves two terms. All past Presidents have voting privileges and will count towards a quorum.

    ARTICLE VII- OFFICERS, COMMITTEES,  AND THEIR DUTIES

    President-The President shall preside over the bi-monthly general meetings and the bi-monthly board meetings. He is an Ex Offico member of all committees (except the nominating committee). He shall attend the monthly meeting of the Greens and Racquet Facilities Advisory Group and put forth the views of the Club. He may appoint additional members to attend this group meeting to ensure that 2 voting members are present at each meeting. He is authorized to sign all written contracts and obligations of the Club and shall be an authorized signer of the Club bank account.   

    Vice President-The Vice President shall assume all duties of the President in his absence. He shall also attend the Greens and Racquet Facilities Advisory Group.

    Secretary-The Secretary assumes all duties of the President in the absence of both the President and Vice President. He shall the minutes of the Board meeting and post these minutes in the appropriate places. He shall report these minutes at the next Board meeting.

    Treasurer-The Treasurer is responsible for the collection and distribution of the Club’s money. He is authorized to sign all checks and/or withdrawals for all accounts in the name of the Club. He is an Ex Offico member of all committees that deal with the Club’s money. He shall present the financial status of the Club at all Board and general meetings. He shall post the financial at appropriate places for members review. At a Board meeting in the latter half of the year he will suggest a budget for the following year for the Boards approval.

    Other Board and Committee Members-Other Board members shall be assigned duties as required allowing the Club to function smoothly. The following committees shall be formed with duties as noted:

    Handicap- To maintain and distribute handicaps of the membership.

    Membership- To process the membership and generate the annual Manual containing the Bylaws and Club Roster.

    Tournaments- To organize and administer the weekly tournaments.

    Check-in Desk- To check-in players prior to tournament and to collect for the following week’s tournament.

    Banquets- To set-up banquets for the major events of the year.

    Goodwill and Welcoming- To welcome and advise new members as to the Club’s operation.

    Publicity- To submit Club related information to the Globe as required.

    Photography- To take pictures of Club events and provide photographs for Club requirements.

    Web Site- To generate a Club web site and update it with current information.

    ARTICLE VIII- PROCEDURES
    Robert’s Rules of Procedure shall govern the conduct of all Club meetings, except as they may conflict with these Bylaws.

    A Membership Manual shall be produced annually. The Manual shall contain a Roster of Members, including their contact information, such as name, address, phone number, email address, and other data that may be required. The Manual shall contain the Club’s Tournament Procedures, Rules of Play, and these Bylaws, and such other data as is deemed of general interest.

    ARTICLE VII- AMENDMENTS

    This Constitution and Bylaws, upon recommendation of the Board of Directors, may be amended from time to time by a majority vote by all attending Club members at any regular or special meeting.